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Article I
The name of the organization will be the Alumni Association of York County Community College (hereinafter referred to as the Association.)
Article II
The Purpose of the Association will be: To work actively and effectively to advance the interests of York County Community College, its faculty, students and alumni, and the surrounding communities.
Article III
Membership
Section 1.
Membership in the Association shall be of two classes: alumni and honorary.
Section 2.
Alumni Members are all graduates of York County Community College. Members shall enjoy the privileges of participating in business meetings, the right to vote and the right to hold office.
Section 3.
Honorary members will be considered by the Board of Directors upon the recommendation of any alumni member. The Board may consider for Honorary membership persons who have performed outstanding community or civic service or who have otherwise made significant contributions to York County Community College in assisting it in meeting intellectual, service or financial goals and obligations. Honorary members shall enjoy the same privileges as active members except the right to participate in business meetings, the right to vote and the right to hold office.
Article IV
Executive Board
Section 1.
The executive powers of the Association will be vested in the Board, who will be elected from the membership of the Association.
Section 2.
The Board of Directors shall consist of no more than 20 members -- three officers (president, vice-president and secretary), 15 non-officers, one current student (one from the Student Senate) and one faculty/staff. Officers will serve one year terms with a maximum of two consecutive terms.
Section 3.
The members of the Board will be elected for three years. The first Board will have six members elected for three years, six members for two years, and five members elected for one year. Thereafter five will be elected each year to serve three years. A member of the board may be reelected and serve a maximum of ten consecutive terms. The other three members of the Board will be one-year terms coming from: One from the Student Senate, One from the Student Ambassadors, and one faculty/staff member.
Section 4.
The YCCC President and the Dean of Institutional Advancement and/or designee shall be members of the Board in a non-voting capacity.
Article V
Meetings
Section 1.
The Board of Directors shall meet at its discretion but at least semiannually.
Section 2.
The Association will meet annually with special meetings called by the Alumni Board President when business of the Association deems necessary.
Section 3.
Meetings shall be conducted under Roberts Rules of Order Revised
Article VI
Elections
Section 1.
The President of the Board shall appoint a Nominating Committee of three members annually. The Nominating Committee must get the consent from the nominee appointed eight weeks prior to the annual meeting.
Section 2.
The Executive Board and officers will be approved at the annual business meeting of the Association to be held no later than June 30 of each year.
Section 3.
Nominations for all Board positions are to be closed by five weeks prior to the Annual Meeting. All voting will be open to all alumni and take place via electronically or by mail.
Article VII
Duties of the Executive Board
Section 1.
The Executive Board will determine the time, place and agenda of the Association's Annual Meeting. Written notice of the Annual Association Meeting will be made at least six weeks in advance.
Section 2.
The annual organizational meeting of the Executive Board will be the first meeting held following the Annual Meeting of the Association.
Section 3.
The Executive Board may fill all vacancies by a majority vote of the Board of Directors.
Section 4.
Each year the Board of Directors shall decide upon the use of funds collected to further programs which fulfill the purposes of the Association.
Section 5.
The Executive Board shall set up committees and charge committees with responsibilities.
Article VIII
Duties of Officers
Section 1.
The President of the Executive Board will be the presiding officer of the Association. He/She will preside at all meetings of the Association and the Executive Board. He will make a report to the Association at the Annual Meeting and work with the YCCC Dean of Institutional Advancement and/or designee to appoint all committees. The President may serve as an ex-officio member of any committee except the Nominating Committee
Section 2.
The Vice-President will assist the President in his/her duties and will assume the presidency in the event of absence or resignation of the President.
Section 3.
The duties of the Secretary shall be those ordinarily prescribed for these offices.
Section 4.
All of the above-named officers, and others that may hereafter be provided for, will make further reports, have such powers and perform such other duties, from time to time as may be presented by the Executive Board.
Article IX
Committees
Section 1.
The Association shall have two forms of committees: standing and ad hoc.
Section 2.
The Nominating Committee prepares a list of candidates for successor members and officers of the Association to be elected by the entire Association and approved at the annual meeting.
The Fundraising Committee will work with the YCCC Foundation Board on annual and long-term fundraising projects.
Section 3.
The Board may appoint committees as it may deem appropriate. The President shall designate the Chairperson of each committee. The term of each committee shall expire on the last day of the Association's fiscal year unless extended by the President or the Board.
Article X
Amendments
Section 1.
These By-Laws may be amended and approved by a two-thirds (2/3) vote by the Board of Directors at a regular or special meeting of the Board.
Section 2.
Amendments to these By-Laws shall become effective immediately upon passage unless stated in the amendment and the entire Association will be informed in writing within 60 days.
Article XI
Quorums
Section 1.
At all meetings of the Board of Directors, committees, and Boards, a majority of the number of directors then in office shall constitute a quorum for the transaction of business
Article XII
Fiscal Year
Section 1.
The fiscal year of the Association shall end on the 30th day of June of each year.
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