ACCESS TO STUDENT RECORDS

This policy is guided by the “Final Federal Guidelines” in the Family Educational Rights and Privacy Act of 1974, Federal and Maine Statute 20 MRSA paragraph 805.  More detailed information may be found in the “Guidelines,” a copy of which is on file in the Administration Office.  A brief summary is given below.

Students at YCCC have the right to inspect certain records pertaining to them, including academic and personal financial records that are kept in the registrar’s office.  The student’s academic file includes:

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Employment records for students who are also employed by the college

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Information gathered after the student has left school, e.g., alumni surveys, etc.

Faculty members, at the discretion of the registrar or vice president/academic dean, may access student’s academic records, and, in rare cases other records.  Security is maintained by having no direct access to records; authorized people have access only in the presence of that person responsible for the maintenance of those records.  Unauthorized individuals may have access to student records only when the student signs a consent form.

Following a student’s graduation, a copy of the official transcript is kept on file along with the student’s records.

Revision Date:  7/1/01